8 min read Updated Dec 2025

Batch Exporter Documentation

Complete guide to installing, configuring, and using Batch Exporter to batch export your Revit views and sheets to multiple formats with just a few clicks.

Supported Revit Versions

• Revit 2022
• Revit 2023
• Revit 2024
• Revit 2025
• Revit 2026

Installation

Quick Start Guide

Follow these steps to export your first batch of views and sheets:

Open Batch Exporter

With your Revit project open, navigate to the Add-Ins tab in the ribbon and click on Batch Exporter. The main dialog window will open.

Select Views and Sheets

In the Batch Exporter dialog, you'll see a datagrid view of all available views and sheets in your project. Check the boxes next to the items you want to export, or use Select All for everything.

Choose Export Formats

Select one or more export formats from the format panel:

Export

Click Browse to select your output folder, then click the Start Export button. A progress bar will show the export status, and you'll receive a summary when complete.

Selection Tab

The Selection Tab is where you choose which views and sheets to export. It displays all exportable content from your Revit project in a sortable datagrid view.

Datagrid Navigation

• Click on column headings to sort the datagrid
• Use the search box to quickly filter items by name
• Toggle between Sheets and Views using the radio buttons
• Right-click on selected views/sheets to open them in Revit

Selection Controls

• Use CTRL and SHIFT to select multiple views and sheets
• Use the Select All and Select None buttons for quick selection
• Create, update, or delete View/Sheet Sets using the toolbar buttons
• Use the dropdown to select existing View/Sheet Sets from your model
• With a licence, check Show only active Sheets/Views to filter the list

Naming Profiles

Create custom naming templates using dynamic tokens:

• {SheetNumber} - The sheet number from Revit
• {SheetName} - The sheet name
• {Revision} - Current revision number
• {Date} - Export date
• {ProjectName} - Revit project name
• {ViewType} - Type of view being exported

View/Sheet Sets

Save collections of views and sheets for quick selection:

• Create sets based on discipline (Architectural, Structural, MEP)
• Save sets for specific deliverables or milestones
• Share sets across team members via export/import

Formats Tab

The Formats Tab lets you choose which file formats to export and configure format-specific settings. Select one or more formats and adjust their individual options before exporting.

Create Tab

The Create Tab is where you start your export. Select your output folder, choose a naming profile, and click the Start Export button to begin exporting your selected views and sheets.

Schedule Tab

The Schedule Tab enables automated exports at specified times. This is a Pro feature that allows you to set up recurring exports without manual intervention.

Setting Up Scheduled Exports

• Time - Set the time of day for exports to run
• Frequency - Daily, weekly, or custom intervals
• Views/Sheets - Select which items to include
• Formats - Choose export formats for scheduled jobs
• Destination - Set output folder for scheduled exports

Use Cases

• Overnight exports of large sheet sets
• Regular updates to shared project folders
• Automated coordination model exports for BIM workflows
• Weekly deliverable generation

AI Assistant Tab

The AI Assistant Tab provides a natural language interface powered by Claude AI. Simply type what you want to do and the AI will help you select views, configure exports, and answer questions about your project.

Example Commands

• "Select all A1 sheets" - Selects sheets by size
• "Export 1:100 floor plans to PDF" - Filter by scale and export
• "Select structural views" - Filter by discipline
• "How many sheets are selected?" - Query your selection
• "Deselect all section views" - Remove items from selection

Quick Actions

Pre-configured buttons for common tasks:

• Select all A1 sheets
• Select 1:100 floor plans
• Export selected to PDF
• Export A1 sheets to DWG
• Count selected items

Settings Tab

The Settings Tab contains global options that apply to all exports, including naming conventions, folder structure, and advanced options.

General Settings

• Output Folder - Default destination for exports
• Naming Convention - Default file naming pattern
• Overwrite Existing - Replace or rename duplicate files
• Open Folder After Export - Automatically open destination

Advanced Settings

• View Cleanup - Hide/isolate options during export
• Worksharing - Synchronize before export options
• PCP Files - Automatic cleanup of plot configuration files
• DWG/DGN Setup - Export setup selection

Help Tab

The Help Tab provides quick access to documentation, support resources, and license information.

Available Resources

• Documentation - Link to this online documentation
• Video Tutorials - Step-by-step video guides
• Contact Support - Email support for Pro users
• License Info - View your license status and details
• Check for Updates - See if a newer version is available
• About - Version information and credits

PDF Export

Export sheets to PDF format with configurable options:

• Paper Size - Automatic from sheet or custom size
• Resolution - 150, 300, or 600 DPI
• Color Mode - Color, grayscale, or monochrome
• Combine PDFs - Merge all sheets into a single PDF file

DWG Export

Export to AutoCAD DWG format for 2D CAD workflows:

• AutoCAD Version - Compatibility from 2010 to 2024
• Layer Mapping - Custom layer name configuration
• Units - Automatic unit conversion options
• Coordinates - Export shared coordinates

DGN Export

Export to MicroStation DGN format for interoperability:

• DGN Version - V7 or V8 format support
• Level Mapping - Custom level name configuration
• Units - Automatic unit conversion options
• Coordinates - Export shared coordinates

IFC Export

Export to Industry Foundation Classes format for BIM coordination:

• IFC Version - IFC 2x3 or IFC 4
• MVD - Coordination View or Reference View
• Property Sets - Configure included properties
• Site/Building - Export location options

NWC Export

Export to Navisworks Cache format for clash detection and review:

• Parameters - Convert element parameters
• Room Geometry - Include room boundaries
• Levels - Option to divide file by levels

Image Export

Export views as raster images (PNG, JPG, TIFF):

• Format - PNG, JPG, or TIFF
• Resolution - Custom pixels per inch
• Size - Fit to page or custom dimensions
• Background - Transparent (PNG only)

Troubleshooting

Batch Exporter doesn't appear in the ribbon

If Batch Exporter is not visible in the Add-Ins tab:

1. Ensure Revit was completely closed during installation
2. Check that the add-in is not disabled in Revit Options → Add-Ins
3. Verify the installation folder contains the required files
4. Try reinstalling Batch Exporter with administrator privileges

Export fails or hangs

If exports are failing or the progress stops:

1. Check available disk space in the output directory
2. Ensure you have write permissions to the output folder
3. Try exporting a smaller batch to isolate the problem
4. Check the Revit journal files for detailed error information

Frequently Asked Questions

Changelog